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Manual Asset Tracking is Expensive and Time-Consuming
For organisations with many thousands of IT assets, keeping track of every piece of equipment is a time-consuming, costly and often inaccurate process. Yet with financial accounting rules demanding increasing amounts of information about asset value, and legislation governing disposal of electronic equipment requiring organisations to keep track of assets throughout their lifecycle, asset monitoring and auditing are becoming an expensive fact of life for almost all large organisations.
AccuCheck is an asset management solution that slashes the time and cost involved with manual audits, ensures that asset data is up to date and accurate in enterprise systems, and eases regulatory compliance efforts.
Kodit AccuCheck consists of a lightweight PDA-based application that scans and processes information automatically from barcodes or RFID tags attached to IT equipment, or any other assets that need to be audited. It will only allow users to enter data that meet pre-defined specifications, avoiding the problem of engineers and auditors assigning ad-hoc data to items.
The table below illustrates the time savings and efficiency gains made possible by a single auditor using AccuCheck rather than a manual auditing and data-entry process:
| Manual Audit | |
| Number of assets recorded in one day | 120 |
| Error rate in manually entered data | 5% |
| Manual data entry | |
| Numbers of assets entered manually per day | 500 |
| Error rate in manually enetered data | 5% |
| With AccuCheck | |
| Number of assets recorded in one day | 200 |
| Error rate in data collected | zero |
| Amount of manual data entry required | zero |
The PDA application imports and exports asset register data in .txt format, ensuring that data files remain small, and that AccuCheck will work with any existing databases or Asset Management packages. Upon audit, or stage, completion the information gathered using the PDA based application synchronises automatically with the server-side AccuCheck asset register, from where it can share the updated asset data in real time with relevant enterprise
Timely, Accurate and Compliant Asset Tracking.
Kodit’s easy-to-use, Web-based, AccuCheck Online significantly reduces the cost associated with Asset Registration, the recording of Authorised Asset Changes (Install, Move, Add , Change or Break/Fix), and eliminates the data inaccuracies that inevitably arise from manual data recording.
AccuCheck Online can be accessed by any Web-enabled handheld device equipped with a Bluetooth-enabled barcode scanner and/or RFID tag reader. Auditors simply log on to the application over a secure connection, and scan the barcode or RFID tag attached to each asset that has been altered, removed or installed. Scanning can be done at any point in the asset’s lifecycle, from its arrival at goods inward to its end-of-life disposal.
Why AccuCheck Online?
Five good reasons to select AccuCheck for asset registration, auditing, monitoring:
- Proven Time and Efficiency Gains: By providing an engineering force with the ability to record asset changes, in a controlled manner, while still on site AccuCheck Online eliminates the time delays and manual errors of two-stage data entry.
- Ease of Compliance: The data uploaded by AccuCheck Online can be easily synchronised with existing financial accounting, asset management and inventory management applications to provide a comprehensive ‘audit trail’ for regulatory compliance purposes. AccuCheck Online makes it significantly easier, faster and less costly to gather this information, append digital and physical signatures to it, and ensure that it is recorded in all relevant financial accounting and asset management systems.
- Low Implementation Costs: By choosing to use AccuCheck Online as a service, organisations avoid the normal costs and timescales arising from an in-house deployment of a new software solution. With no client software to install on the scanning devices, organisations can get up and running on AccuCheck Online within days, and new handhelds can be easily added with no effort. Users also benefit immediately from any upgrades and enhancements to the Web-based software with no action required on their part.
- Complements Existing Systems: AccuCheck Online complements existing investments in automated asset discovery software by providing independent verification that the data they hold is correct, and by allowing more detailed information about each asset (for example, user, location, current value) to be accurately gathered and fed back into the system. AccuCheck Online also integrates seamlessly with all leading financial accounting, inventory management, asset management and helpdesk applications, providing all of these systems with a single source of accurate data about the organisation’s assets.
- Secure and Fast: Customers are allocated their own secure dedicated server and backup server while a high bandwidth leased line provides fast, round-the-clock and private access to the software. For extra peace of mind AccuCheck Online can also encrypt the asset data uploaded.